Accessing 4Matrix from Outside School

There are several ways in which this can be achieved, and we have put together a document to help users decide on which option is best for their school. 

You can download the document from this link: https://www.4matrix.com/news/remoteaccess

In-light of the current situation, we are extending the free-use period of 4Matrix Infinity for all schools until September 2020.


 Is there a web-based version of 4Matrix?

Solution

Update: 16/03/2020: In-light of the current situation, we are extending the free-use period of 4Matrix Infinity for all schools with an active 4Matrix Desktop licence until September 2020.

 

***The 4Matrix Desktop application is still required in order to import and manage your data. 4Matrix Infinity does not include the Admin tab. Please refer to this link for the latest information on making 4Matrix Desktop accessible from outside school***

 

 4Matrix Infinity brings the power of 4Matrix to the web. It has been in development for over a year and it allows users to access key features of 4Matrix from anywhere there is an internet connection. This can be via all major web-browsers and mobile devices, including iPads. 

 

4Matrix Infinity is designed to sit alongside the existing Windows application, installed on a server within school and linked to your existing 4Matrix database. No sensitive data can be accessed from outside the school network unless you choose to open up the Infinity site to the web. This provides schools with the flexibility to control how and where their data can be accessed and to help conform with new GDPR legislation.

 

The first release includes over 16 tools across all key stages - for example, Progress 8, EBacc, Press Release and 'Assessment Without Levels' data entry. It also includes a brand-new Seating Plan tool. See below for the current full list of features. 

 

Infinity is not simply granting web-access to the existing 4Matrix - it is a supplementary product. Additional functionality from the existing application will be added throughout 2019 and 2020, with the intention to make most analysis tools available on the web by late 2020/early 2021.

 

Infinity will require certain features to be installed on a school's network. Once this is done, users will be able to navigate to a designated web-address such as www.myschool.org/4Matrix and login to Infinity with their usual 4Matrix credentials. The interface will seem familiar as we have tried to replicate the tools from 4Matrix Desktop as best we can, with the navigation menu perhaps being the most obvious change, which has moved from the top ribbon in the application to a new menu system to the left of the browser.

 

One of the main constraints of the application version of 4Matrix is that it can prove difficult to access from outside school - remote access software or terminal servers could be utilised, but neither of these approaches are ideal. Over the last few years, we have seen a dramatic increase in our user-base and this has subsequently increased the number of teachers and SLT that are required to use 4Matrix to aid with tracking and analysis. By taking 4Matrix online, we are opening up new possibilities for staff to access 4Matrix whenever and however they please.

 

 Another benefit of moving to the web means that we can start to consider how we might develop group/Trust dashboards by allowing schools to share data with each other, and also pupil and parent portals. There will be more information on these exciting new features in 2019 and 2020.

 

 4Matrix Infinity will support 2016 series and beyond - which means that Y11 in 2014/15 are not supported. We do not currently plan to support older cohorts but will instead look to improve the features for current and future cohorts. Please also note that the Welsh School option is not supported in BETA.

 

It is currently in BETA testing with around 400 schools and we aim to make it more widely available in early 2020. It is free to try but will cost an additional £225 + VAT per year. In-light of the current situation regarding Covid-19, we are extending the free-use period of 4Matrix Infinity for all schools until September 2020.

 

If your school already uses 4Matrix Desktop, you can join the BETA by simply submitting a ticket asking for more information on how to get started and we will send you the installation instructions.

 

The tools that are included in the BETA version of Infinity as at March 2020 are as follows:

 

Key Stage 3

 

Dashboard

CDA Learning Layer

Pupil 'Card View' - links to AWL Pupil Breakdown Display (under development)

Seating Plans

NC level tools are not supported

 

 

Key Stage 4 (or any GCSE graded series)

 

Dashboard

Progress 8

Progress 8 Charts

EBacc

Threshold (English & Maths)

Subjects Summary

Results Overview

Pupil 'Card View' - links to Pupil Display

Seating Plans

 

 

Key Stage 5

 

Dashboard

Value Added

Results Overview

Subject Summary

Pupil 'Card View' - links to Pupil Display

Seating Plans

 

 

Plus - Admin users will see an Admin tool which allows them to manage user accounts.

 

 

Please note that 4Matrix Infinity is not a cloud-based solution, it will connect to the existing 4Matrix database. We have no plans to host data on school's behalves. 

 

 

 

Article revised: 18/03/2020

 

 
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Article ID: 217

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Date added: 18/03/2020 10:30:12

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