What is the Result Date function used for?
Result dates are important because they help determine which grades, if any, should be discounted. Discounting can occur where:
- A pupil has been entered for the same qualification more than once
- Where a pupil has studied 2 or more qualifications from the same 'family' of subjects, which is determined by the subject Discount Codes
- Where a pupil has changed pathways in Science qualifications i.e. from single Sciences (B/C/P) to the Combined Science award.
Exam Results
When importing exam results via an MIS Extract (Admin > MIS), grades are imported with date information, according to the following settings:
Arbor MIS: 4Matrix will import the date that each exam grade was added to Arbor. This is significant because it means that 4Matrix may not be able to automatically apply correct discounting where a pupil has entered more than once for the same qualification, or has studied 2 subjects from the same 'family' (as defined by a subject's discount code) in the same season.
Bromcom MIS: 4Matrix will import exam results with the exam season date. This is significant because it means that 4Matrix may not be able to automatically apply correct discounting where a pupil has entered more than once for the same qualification, or has studied 2 subjects from the same 'family' (as defined by a subject's discount code) in the same season.
SIMS MIS: 4Matrix will import exam results with the date the exam was taken. This is significant because it means that 4Matrix will automatically apply correct discounting where a pupil has entered more than once for the same qualification, or has studied 2 subjects from the same 'family' (as defined by a subject's discount code) in the same season.
Result dates can be checked, validated and corrected once the exam results import is complete using the Admin > Edit Results tool. More details are included below.
Spreadsheets / Termly Assessments
When importing a spreadsheet with your assessment grades, result dates are set for individual grades based on the Series Date setting in the first step of the import.
If you need to manually adjust one or more dates to force discounting rules to apply, you can do this once the import is complete using the Admin > Edit Results tool. More details are included below.
Viewing and Updating Result Dates in 4Matrix
Result dates can be changed in the Admin > Edit Results tool.
- To change the date for an individual pupil and subject, click on the grade and use the date selection options.
- To change the date for an entire subject, click on a grade in the relevant subject column and click Set Date in the top-right.
Further Information
Subject Discounting measures that came into effect in 2014 mean that a pupils first grade in a subject is the grade that counts - and subsequent entries do not count towards the schools headline measures (although the pupil will be able to use the higher grade on their certificates etc).
Please note that 4Matrix does not automatically count AS Levels over GCSEs. This can be corrected by setting the GCSE result date to a date AFTER the AS level result date.
For further information on discounting and pathway discounting, please refer to: https://www.gov.uk/government/publications/progress-8-school-performance-measure
Article revised: 20/08/2024